Financial Statement

This lesson introduce the keytool required for creating financial statements and profit and loss statement.

People who interested in financial statements are :

• Internal audit : Versi Financial statement IN01
• External Audit : Versi Financial statement EX01
• external auditor : Versi Financial Statement AU01

The financial statement version enables you to configure the report format. You determine the following :

• Which items are to be included annd the sequence and hierarchy of these items
• The text describing the items
• The chart of account and the individual account relevant to the report
• The totals to be displayed

You define the financial statements version in two steps :

• Enter it in the directory of financial statement version
• Define hierarchy levels and assigns account

Each versions must have the following “special items”

• Asset
• Lialibilites
• Profit
• Loss
• Profit and Loss result
• Account not assigned
• Notes to financial statement

The net profit or net loss is only determined from account that are assigned to asset and lialibilities items. a financial statement versions consist of a maximum of 20 hierarchy levels.

• Assigns items to each level. The system calculates a total/subtotal for each items, which is then displayed when the program run.
• Assigns text to each item
• Assigns the accounts whose balance and account name are to be listed to the lowest level

Closing Activities

This lesson explain about integrated process of both month-end and year-end closing.

Pre Closing activities that begin in the old month include :

• Technical : Open new accounting period (FI)
• FI : Enter accrueal / deferral, process recurring entries and bad debt expense in AR, post depreciation and interest expense in asset accounting
• Technical : Close sub ledger (FI) preliminary close of G/L

Closing activities for external purposes include :

• Foreign currency valuations and financial statement adjustments
• Final closing of the old period
• Creating external and internal reports

Year end closing process, are performed in addition to the regular month-end closing process for the final period of the fiscal year.

Pre-closing activities that begin in the old month include :

• Technical : Open the first accounting period of the new fiscal year
• Balance Confirmation for customer / vendor
• Fiscal year change and balance carry forward

Closing activities for external purposes :

• GR/IR clearing account analysis, receivables and payables reclassification, reconciliation of prior year to new year and other adjustment postings
• Final Closing of the old period
• Creating external and internal reports

 

Lockbox

This lesson explains about :

• The flow data in locbox process
• The component of the process
• The configuration of lockbox program

a Lockbox is a service that bank provide to facilitate the orderly collection and processing of incoming payment.

Instead of sending their payments to your office, customer mails their payments and payment advice notes directly to a central bank location, usually a post office box.

Bank receives the payment and create a data file from the payment advice information and payment amounts. the check are then credited to your bank account.

The lockbox file contains the following information :

• Customer Name
• Customer Number
• Customer Mirc Number
• Check amount
• Invoice Number

The advantage of using lockbox :

• Reducing processing time in your accounting department
• Increasing cash flow
• Cutting processing customer

Customer send their checks and payment advice notes to your lockbo. The lockbox files are transmitted using various methods such as tapes, diskette and direct dial and download.

Country Specific

I. Check Management

This chapter explain about :

• The document involving in check processing
• Create Check Manually
• View check information
• Void Check
• Use Void Check Reason code

There are 3 document involved in payment process :

• Vendor Invoices : it can be entered directly into account payable or generated through the PO cycle
• Payment Documents : Record The payment of the invoice and clear the open invoice
• Check : Preprinted checks, check number is generated by SAP system

Document Parking & Workflow

Workflow in one sentence : ” succesful workflow management means providing employees with the right tasks and respective information at the right time”

in The SAP business workflow, The four Dimensions :

• Organisational structure (Who)
• Process structure (when, what order)
• Function (what)
• Information (With which data)

are combined to allow business process to be carried out as efficiently as possible.

the process to be displayed as workflow is stored in the system in parameters using a graphic definition tools.

The SAP business workflow :

• is a tool for automation of business process in SAP system and between systems
• is not tied to a particular application and can be adapted to customer requirement
• Works the same way in all applications
• coordinates all integrated tasks
• Support the user actively
• Supports process of your company within SAP systems. it also supports te communication between business processes operated on different system
• Provides the end user with all infomation required to perform the next step

Step Two

Document Types and Number Ranges

• a business transaction can create one or more document
• Document in SAP include document header and 2 – 999 line items
• a Document remains a complete unit in the R/3 system until archieved
• SAP records at least one document for every business transaction and each document receives a unique document number
• every document, uniquely identified by following field :
  • Company Code
  • Document Number
  • Fiscal Year
• Two important control keys for document are :
  • Document Type (for doc header)
  • Posting Keys (for line items)
• Document type controls the document header and is used to classify the business transaction
• Most Important control functions of document type are :
  • Number Range for Document Numbers
  • Account types permitted for postings
• Document Type defined at client level and valid for all company code. it controls the following :
  • Which account to be posted
  • Number Range
  • Field status for document header text and reference
  • Whether invoices are posted with net procedure
• if no reversal document type is specified, the reversal document has the same document type as original document
• You specify a number range for each document type. However you can copy the intervals of document number ranges from one company code t another or copy intervals from one fiscal year to another
• Document number can be internal or eksternal
• The internal range can be year specific or year independent
• external number range maybe alphanumneric